InventoryBase alternative

Need a alternative?

Wooma is the simpler, more affordable and fully connected way to run property inventories. No feature overload, no tiered pricing, no learning curve.

Bring your reports with you
Wooma property inventory app showing checklists, room inspections and issue flagging on mobile

Just the tools you need. Nothing you don't.

InventoryBase is a capable platform. If you need audio transcription networks, franchise management, white label hosting and workstream marketplaces, it can do all of that. But most letting agents and inventory clerks don't need any of it, and right now, you're paying for it anyway.

Wooma does one thing brilliantly: fast, reliable, beautifully simple property reporting. No tiers. No add-ons. No features gathering dust. Just the tools your team will actually use, at a price that makes sense.

Wooma vs InventoryBase

Why agents leave InventoryBase

Pricing that works around you

  • Free plan included
  • Pay per report, or go unlimited
  • No charges for unused properties

Works with your existing tools

  • Syncs with all major property CRMs
  • No duplicate data entry
  • We will build the integration you need

A partner, not just an app

  • Constant product updates
  • Real support from real people
  • Built around customer feedback
Better value
Better integrations
Better support
Side by side

Wooma vs InventoryBase

WoomaWooma
InventoryBaseInventoryBase

Costs

Free plan

5 reports free every month, no card required.
No free plan.

How you're charged

Per report you create.
Per property, across tiered plans. Charged whether you create reports or not.

How you pay

Free, pay-per-report, or unlimited monthly deal.
Monthly or annual tiers from £35/month, plus 20p per property above your plan limit.

Users

Unlimited users included. Always.
1–2 users on entry plans. £5 per additional user on higher tiers.

Importing existing reports

Free. We move your data at no cost.
£2 per imported report, charged as a paid add-on.

White label reports

Included. Your branding on every report, from day one. No extra charge.
From £200/month as a paid add-on. Not available on entry or mid-tier plans.

Custom report design

Included.
From £25/month as a paid add-on.

Advanced features

Everything included. No tiers or paywalls.
Locked behind the Pro plan at £349/month.

Price for 500 properties

From £1.50 per report, or an unlimited deal. We'll beat your current price.
Team plan at £75/month, plus 20p per property above 500. Add-ons stack on top.

Product

Features included

Everything included from day one. No upgrades required.
Features split across Solo, Duo, Team and Pro tiers.

Ease of use

Built to be intuitive from day one. Most users are up and running in minutes.
Steep learning curve reported by users. Interface described as cluttered and confusing.

Mobile performance

Reliable, fast and consistent on any device.
Crashing, black screens and camera focus issues reported in app reviews.

Speed

Real-time data sync between web and mobile, even for large reports.
Slow report uploads reported by users.

Branding on reports

Your branding. Always. No Wooma watermarks, ever.
InventoryBase branding on reports unless you pay for white label (£200+/month).

Tenant portal

Fast, responsive tenant portal included. Works on any device.
Tenant-facing features not clearly documented on public pricing pages.

Integrations

Reapit, Fixflo, Alto, SME Professional and more. Need one that doesn't exist? We'll build it.
Reapit, Fixflo, SME and others. No custom integrations.

Support

Getting help

24/7 support from real people. No tickets, no bots, no waiting.
Support available via their helpdesk.

Long-term relationship

Small team, fast decisions, built alongside our customers.
Feature requests can take time given the size and complexity of the platform.
What's included

What you get with Wooma that costs extra with InventoryBase

Just to be clear about what's included on each side, and what isn't.

WoomaWooma
InventoryBaseInventoryBase

Unlimited users

Included on every plan, always.
£5 per additional user above the plan limit.

White label reports

Your branding on every report from day one. No extra charge.
From £200/month as a paid add-on.

Custom report design

Included.
From £25/month as a paid add-on.

Advanced features

Everything included. No tiers or paywalls.
Locked behind the Pro plan at £349/month.

Data migration

Free. We move your data at no cost.
£2 per imported report, charged as a paid add-on.
From the founder

A simpler platform. A smarter price.

InventoryBase has been around for a long time, and it shows. It's a comprehensive system. If you need audio transcription networks, workstream bidding, franchise billing management and custom-branded hosting, it has all of that. For the right kind of operation, it's genuinely impressive.

But that comprehensiveness has a cost. You pay for it through tiered subscriptions that gate the features you actually need. You pay for it through add-ons that stack up fast: white label at £200 a month, custom report design at £25, £5 per additional user, £2 per report if you're moving data across. You pay for it through a product that takes time to learn, and a mobile app that users describe as unreliable.

Most letting agents and clerks tell us the same thing: they don't use half the features. They just need to create great reports, quickly, on the move, and have them sync reliably. That's it.

Wooma is built around that reality. One clean price. Every feature included. Your branding on every report from day one, with no white label add-on required. An interface people actually enjoy using. A mobile app that works.

We're not trying to be the most feature-rich platform in the market. We're trying to be the one your team reaches for every single day without thinking twice.

If you want to see what switching looks like, just get in touch.

Fraser Mair signature

Fraser Mair, Founder

fraser@wooma.com
Fraser Mair, Founder of Wooma

Wherever you are,
we'll meet you there

Whether you want to start fresh, bring everything over from InventoryBase, or just try Wooma alongside it first, we make it easy.

Start from scratch

Sign up free, no card required. Set up your templates, invite your team, and start creating reports straight away. Everything is included from day one.

Switch from InventoryBase

Our zero-hassle switch service moves your reports, templates and settings across securely, at no cost to you. No data left behind, no starting over, no stress.

Try Wooma alongside it

Not ready to commit? Run Wooma side by side with InventoryBase for free. See the difference for yourself before you make a decision.

The switch

Your InventoryBase data moves with you. No starting over.

Switching feels daunting. We get it. That's why we handle the whole thing for you. Our data specialists move everything across from InventoryBase securely and completely, so you can pick up exactly where you left off.

STEP 1

Back up

Every file, safely secured
  • Full export from InventoryBase
  • Nothing gets left behind
  • Verified before anything moves

A complete export of your InventoryBase data. Nothing moves until it's all secured.

STEP 2

Migrate

Handled by our data specialists
  • Transferred securely to Wooma
  • All reports arrive intact
  • No disruption to your team

We transfer everything across. Your reports arrive intact and your team keeps working.

STEP 3

Confirm

We don't sign off until you're happy
  • Everything checked and verified
  • Your team onboarded and ready
  • Pick up right where you left off

We check everything with you, onboard your team, and only sign off when you're satisfied.

The Wooma Zero Hassle Switch Promise

We back this with a guarantee. If anything goes wrong on our end, we fix it. No exceptions.

100%

of your data moves across

Every report, template and file. Nothing left behind, ever.

Zero

disruption to your workflow

Keep working normally while we handle everything in the background.

One

point of contact throughout

A dedicated data specialist with you from start to sign-off.

Zero data loss
No disruption to your workflow
Pick up where you left off
FAQ

Common questions about switching from InventoryBase to Wooma.

Wooma is the leading InventoryBase alternative for letting agents and inventory clerks in the UK. Wooma offers a genuinely free plan, simple per-report pricing, unlimited users on every plan, and a fully managed migration service. No tiered subscriptions, no add-on costs.

Letting agents switch from InventoryBase to Wooma for three main reasons: pricing, simplicity, and reliability. Wooma charges per report rather than per property, so you only pay for what you actually create. There are no tiers, no paywalls, and no add-ons. White label reports, custom report design, unlimited users and advanced features are all included from day one. The mobile app is fast and reliable, and most users are up and running within minutes.

Yes. Unlike InventoryBase, which charges per property per month from the moment you sign up, Wooma includes 5 free inventory reports every month with no credit card required and no time limit. You only pay for reports you actually create. If you need more than 5, you can top up from £1.50 per report or move to an unlimited monthly plan.

Wooma is significantly more affordable than InventoryBase for most agents. InventoryBase charges per property per month across tiered plans, plus add-ons for white label (from £200/month), custom report design (from £25/month), additional users (£5 each), and data import (£2 per report). Wooma includes all of these features with no extra charge. You pay per report you create, or move to an unlimited monthly deal, and we will always beat your current InventoryBase price.

Yes. White label reports are included on every Wooma plan from day one. Your branding on every report, with no Wooma watermarks, ever. With InventoryBase, white label is a paid add-on starting from £200 per month, and is not available on entry or mid-tier plans.

Wooma includes unlimited users on every plan, always. InventoryBase limits you to 1–2 users on entry plans, with additional users charged at £5 per person per month on higher tiers. For growing teams, this makes a significant difference to your total monthly cost.

Yes. Wooma offers a fully managed, zero-cost data migration service for agents switching from InventoryBase. Our data team handles the entire export and transfer process. Your reports, templates, and settings all move across securely, with nothing left behind. InventoryBase charges £2 per imported report for this service.

Probably not. InventoryBase is a comprehensive platform built for franchises, audio transcription networks, and white label hosting at scale. Most letting agents and inventory clerks only need fast, reliable property reporting with CRM integrations and tenant sign-off. Wooma is built around exactly that, without the features you will never use or the pricing tiers that gate the ones you will.

Yes, and in most cases more deeply. Wooma integrates with Reapit, Fixflo, Alto, SME Professional and more. If your CRM is not yet integrated, Wooma will build it to your requirements at no extra cost.

You can be creating reports in Wooma the same day you sign up. The Wooma team handles data migration from InventoryBase in the background while you continue working. Most agents are fully transitioned within a week.

Yes. Wooma is built to be intuitive from day one. Most users are up and running within minutes, with no training required. InventoryBase users commonly report a steep learning curve, a cluttered interface, and mobile issues including crashing, black screens, and camera focus problems. Wooma is designed to be the tool your team reaches for every day without thinking twice.

Wooma team members

No commitment. No credit card. No brainer.

  • 1:1 discovery call about your challenges
  • See if we might be a good fit for your needs
  • Book a live product demo
  • Give Wooma a try, totally free